Timegrip simplifies scheduling with smarter, time-saving tools
With our digital and intelligent employee scheduling software, you can create and adjust shift schedules while managing time tracking efficiently. Simplify administration by bringing everything together in one system, allowing you to track absences, approve shift swaps, and enhance your team’s experience. At the same time, you ensure compliance with work regulations and optimise costs —all in one user
Create and adjust rotas
Real-time overview
Easy shift swaps
Leave & holidays
Templates
Notifications
Compliance checks
Staffing coverage
Multiple locations
Mobile access
Shift-level budgeting
HR & payroll integration
Features That Make Your and Your Employees’ Workday Easier
Make scheduling easier for all your employees with a system that saves valuable time by copying schedules across departments and quickly adjusting templates.
Employees can bid on shifts based on their qualifications and availability, creating flexibility and efficiency in your business. Administrators can easily customise user rights and ensure compliance with time tracking in accordance with working time regulations and collective agreements. Everything runs automatically, with alerts for rule violations and flexible approval levels. Stay on top of staffing, rest periods, breaks, overtime, and absences with a clear overview.
Automate payroll and optimise labour costs so you can focus on what truly matters. Streamline administration and bring all processes together in one system, making everyday operations easier for the entire team.
Efficient Workforce Scheduling
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Gain clear oversight and flexibility in your staff scheduling with automatic work schedules that saves time and minimises errors in payroll processing. Adjust everyone’s schedule in real time, manage shift swaps seamlessly, and keep track of the budget. Create a better work-life balance by allowing employees to set their own availability. With integrated time tracking and payroll integration, you can easily plan the required number of staff and ensure accurate payroll processing.
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Manage schedules more efficiently. Publish open shifts to a shared pool, allowing employees to subscribe based on qualifications and availability. Increase motivation by offering fast payouts and clear visibility of opportunities.
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Ensure adherence to work rules with automated breach detection and customisable user rights for approvals and overrides. Simplify rota management with tools for time tracking of overtime, absences, hours worked, and employee breaks.
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Tailor access levels from administrators to front-line employees. Define who can create, edit, approve or manage schedules, ensuring seamless collaboration while maintaining control.
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Labour Standards & AgreementsEnsure schedules comply with work rules and get alerts for potential violations. -
Shift Coverage ModuleEasily offer open shifts to employees, even across storefront locations.
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Cost & Budget PlanningControl costs and optimise resources with data-driven workforce planning.
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Appointment Booking ModuleSeamlessly integrate bookings with shift schedules for effortless automation.
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AI-driven PlanningAI tools automate shifts, predict needs, and optimise schedules to keep you ahead.
Intelligent solutions to optimise your workforce management
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Gain complete control over shift scheduling with flexible and user friendly systems that save time and reduce payroll errors. Calculate and reduce labor costs in real-time as schedules are adjusted, ensuring you stay on budget. Respect work-life balance by enabling employees to indicate availability, swap shifts and leave requests. Easily plan the required number of staff.
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Get a clear overview of your workforce with dynamic calendar tools. Visualise shifts, resources, and employee availability across departments and locations. Quickly adapt and create schedules as changes arise. Use features like color coding, filters, and synchronisation to manage daily tasks and efficient long-term employee scheduling.
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Get a clear overview of your workforce with dynamic, user friendly calendar tools. Visualise employee shifts, resources, and availability across departments and locations. Quickly adapt schedules and employee hours as changes arise. Use features like color coding, filters, and synchronisation to manage daily tasks and efficient long-term planning.
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Boost efficiency by matching employees' skills with the right tasks, ensuring they are in the correct locations. With our employee scheduling app, geo-fencing, and time tracking, you can ensure employees clock in at the right site. This improves productivity and provides a better experience for both staff and customers.
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employees already using our apps
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rules and agreements supported
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fewer payroll errors
Working for Better Workday
Thomas
Good service and introduction to the system, very intuitive to use and the employees are happy to use it. Support works and is always a huge help. Highly recommended.
26 Sept 24
Rikke
I switched to the app solution about a year ago, which has been absolutely fantastic. My employees can now go in and see their shift schedule, request vacation or holiday time off. I have received absolutely fantastic help from support.
15 May 24
Tina
The collaboration and implementation have exceeded all expectations. Timegrip has been available and very patient with my many questions and concerns.
23 May 24
Michala
We use Timegrip. As a user, I have been incredibly happy with the service and quick help we have received when needed.
13 May 24
Typical questions about workforce scheduling
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Yes. Changes made to the staff schedule are automatically transferred to the time tracking records in real time. When shifts are edited, added or removed, employees’ planned and actual working hours are automatically updated in the system. This ensures that workforce scheduling and time tracking are always synchronised, reduces manual errors, and makes payroll processing and hour calculations more accurate and efficient.
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Yes. Timegrip’s workforce scheduling system supports different types of employment, including interns, supported employment roles, trainees and similar roles. You can customise working hours, permissions and rules for each employee, ensuring that both your workforce scheduling and time tracking reflect their individual conditions and requirements.
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Yes. With Timegrip Autoplan, the system can suggest or automatically create an optimal staff schedule based on staffing needs, rules and employee preferences. This helps reduce administrative work while ensuring the best possible shift coverage.
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Timegrip is currently developing an AI feature for workforce scheduling that can create the most effective staff schedule based on forecast demand, employee data and your company rules. We are continuously working to introduce more AI-powered features across our solutions. Read more about developments in AI and the AI solutions Timegrip is developing within workforce scheduling.
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Timegrip automatically alerts you if conflicts occur in the staff schedule, for example if an employee is double-booked, does not have sufficient rest time, or exceeds working time regulations. Alerts are displayed directly in the scheduling overview, allowing you to make quick adjustments and ensure that your workforce scheduling complies with current rules and regulations.
Book a demo
Get a free 1-hour meeting to explore how Timegrip can help you save time, cut costs, and streamline your daily operations:
- Staff scheduling & rota creation
- Time tracking & payroll integration
- Attendance & leave management
All tailored to your unique business needs. We’ll get in touch as soon as possible.
Are you already a customer? Then contact support: