FAQ for planners and approvers

Open the "Show all absence types" drop-down menu under pending or approved absence. Select the required absence type to show only entries of that type.

Go to Wage administration → Pending approvals. Pending requests are shown with details including the employee, period, department, type and status. Select the relevant absence request to process it, provided your permissions allow access.

Video: Approving absence

If you have the required permissions, you can find available and swapped working times under Wage administration → Pending approvals. Select the relevant request to process it. Please note that some changes may be subject to notice rules.

Video: Approving swapped shifts

Select the available shift to see which employees have requested it. You can also see "Hours per week", days of employment and costs for hourly paid employees if you have access to wage information. Wages are shown only for employees you have permission to view.

Pending approvals is found under Wage administration and is visible only to users with the required approval permissions. The permission profile determines which departments and requests the user can see.

An email address must be entered for absence notifications. Go to Administration → Departments, select the relevant department and select "Edit". Then enter an email address in the "Absence notifications" field. The number of unread approvals is shown in red next to the Approval menu.

If you are set up as a user and have access to the feature, go to HR administration → Attendance overview. This shows employees’ names and current attendance status for the selected department.

If you are set up as a user and have access to the feature, go to HR administration → Employee list.

If you are set up as a user and have the required permissions, go to HR administration → Planning. The menu content may vary according to the user’s permission profile.

Select the arrow next to the entry to view the details. This applies to pending, approved and rejected entries.

Go to Wage administration → Pending approvals. The page brings together requests awaiting action, including absence, mileage allowance, and available or swapped working times. The list shows details including the employee, period, department, type and status.

Go to Wage administration → Time registration. Under "Unapproved hours", you can see employees’ scheduled working times, clockings and manual times for the selected department and period.

"Working times" shows the scheduled time. "Clockings" shows registered clock-ins and clock-outs, and "Manual times" shows manually registered times. If there are no entries, "No clockings" or "No manual times" is shown.